Workplace Specialist

Description

The Workplace Operations team is looking for a self-motivated individual to join as Workplace Specialist responsible for the upkeep of non-manufacturing facilities and providing various services to departments such as engineering, sales, service, energy, and general administration. The ideal candidate is highly detail-oriented with exceptional organizational skills and demonstrates dedication and diligence throughout the coordination of multiple projects to ensure successful completion.

Responsibilities

• Monitor all areas within the facility to ensure a pleasant workplace experience and manage the email alias as the central source for all Workplace and Facility requests
• Track, coordinate, and execute Workplace requests through the ticketing system, assign to team members, confirm follow-through to completion, coordinate schedules, manage logistics, and oversee purchase orders
• Create and manage work orders in a third-party system, ensure vendors complete tasks promptly, oversee the Workplace budget, create purchase orders, and ensure accurate invoice submission and payment
• Ensure compliance with Tesla safety protocols and alignment with EHS guidelines
• Coordinate furniture deployment, maintenance, and inventory along with office moves in collaboration with users and vendor management
• Collaborate with other Workplace representatives to develop, implement, and maintain Workplace processes with emphasis on continuous improvement and maintain relationships with onsite stakeholders
• Manage office supplies and breakroom amenities to ensure adequate stock

Requirements

• Positive attitude and customer service-oriented mindset with excellent listening, organizational, and communication skills, ability to multitask effectively, and balance of attention to detail with big-picture perspective
• Strong work ethic with proven track record of following through on tasks, leadership qualities, and ability to work well within a team
• Ability to thrive in a fast-paced environment with shifting priorities and demands
• Project-oriented mindset to oversee projects until completion
• Proficiency in Microsoft Office Suite and competent computer skills
• Willingness to work weekends or nights as needed to meet project deadlines or emergencies and openness to taking on Workplace and Facility tasks beyond regular responsibilities
• Willingness to travel to other sites to assist in projects or events as the organization is national

Compensation and Benefits

Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans > plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program