Team Assistant

About the Role

As a Team Assistant, you will play a key role in supporting the effective day-to-day operations of the organization. You will provide administrative, organizational, and coordination support to management and employees, helping to ensure efficient processes, smooth communication, and a well-organized working environment. The role requires strong organizational skills, attention to detail, and a proactive approach to supporting business activities across multiple functions.

Key Responsibilities

Administrative & Organizational Support

• Provide administrative and organizational support to ensure the efficient and consistent execution of internal processes and daily business operations.
• Support management and employees in planning, coordinating, and organizing activities, resources, and operational priorities.
• Manage calendars, schedule meetings, coordinate appointments, and support agenda planning for management.
• Assist employees with day-to-day administrative matters and contribute to a positive onboarding experience for new colleagues.
• Ensure the proper flow, filing, archiving, and maintenance of company documentation in accordance with internal procedures and compliance requirements.
• Act as a reliable point of contact for internal administrative requests and facilitate smooth communication among interested parties.

Office & Team Coordination

• Coordinate office-related activities and support the smooth functioning of the workplace environment.
• Manage office supplies, hospitality items, and other necessary materials, including monitoring inventory levels and coordinating purchases.
• Support the organization of workshops, business meetings, team events, and other company activities.
• Coordinate visitor arrangements and manage the preparation of meetings involving internal and external partners.
• Assist in maintaining a professional and welcoming office environment.

Business Operations Support

• Support business travel arrangements, including travel bookings, accommodation coordination, and travel-related documentation where required.
• Assist with purchase requisitions, invoice processing coordination, and administrative follow-up with internal support functions.
• Support compliance-related activities, documentation requests, internal reporting, and audit preparation activities.
• Coordinate and track administrative actions to ensure timely completion of business-related tasks.
• Liaise with internal departments such as Human Resources, Finance, Procurement, IT, Communications, and Facility Management to support operational needs.
• Support management with the preparation of presentations, reports, meeting materials, and business correspondence.

Marketing & Communication Support

• Coordinate the availability and distribution of promotional and marketing materials.
• Support internal communication and employee engagement activities as required.
• Assist in the preparation and coordination of company events, workshops, and team-building initiatives.

Continuous Improvement & Special Projects

• Contribute to the continuous improvement of administrative processes and ways of working.
• Support cross-functional initiatives and special projects as assigned by management.
• Perform additional administrative and coordination tasks in line with business needs.

What You Bring

• Experience in a Team Assistant, Executive Assistant, Office Coordinator, Administrative Assistant, or similar role.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong communication and interpersonal skills and the ability to interact with partners at all organizational levels.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Ability to work independently, prioritize effectively, and manage multiple tasks simultaneously.
• Proactive approach and a positive attitude.
• High level of professionalism, discretion, and confidentiality.
• Fluent Romanian and good English communication skills, both written and spoken.

Why Join Siemens Mobility?

At Siemens Mobility, you will become part of a global team that is shaping the future of sustainable transportation. As a Team Assistant, you will play an important role in enabling efficient collaboration, supporting business operations, and contributing to a professional and engaging work environment where people and innovation drive success.

We value your unique identity and perspective, recognizing that our strength comes from the diverse backgrounds, experiences, and thoughts of our team members. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. We also support you in your personal and professional journey by providing resources to help you thrive. Come bring your authentic self and transform the everyday with us.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.