Talent Acquisition System Admin
Talent Acquisition System Admin
The Talent Acquisition System Admin supports the infrastructure, systems, analytics, and day-to-day operations of the Talent Acquisition function. This is a newly created role on a small, agile team, and the successful candidate must be comfortable shifting priorities as the team’s needs evolve. The immediate priority is partnering with HQ (Taiwan) to launch a new Applicant Tracking System (ATS) in Arizona, alongside providing broad administrative and program support.
Core Systems & Analytics Responsibilities
Recruiting Reporting & Data Analysis
- Build and Maintain Reporting: Compile, build, and analyze recruiting reports and dashboards, including recruiter and recruiting KPIs (e.g., hiring events, hiring quality, fulfillment status, and candidate/manager experience). Ensure all data consistently reflects actual conditions.
- Data Integrity: Carefully maintain and update recruiting-related data to reflect current progress, surfacing trends and insights that inform hiring decisions.
Applicant Tracking System (ATS) Management
- System Administration: Administer the ATS, including collecting internal needs, partnering with IT teams (Arizona and Taiwan) on system enhancements and integrations, and troubleshooting immediate user needs.
- ATS Launch (Current Priority): Partner closely with HQ (Taiwan) to support the end-to-end launch of a new ATS in Arizona, tracking milestones and coordinating across regions and time zones.
- Talent Pool & Change Management: Manage talent pool data and lead change management with the business to drive adoption of new processes and systems.
HR AI Tool Management
- User Support & Solutions: Manage HR AI tools by collecting internal needs, consulting with users on current issues, and proposing practical solutions.
Candidate Evaluation Tools
- Assessment Management: Manage candidate evaluation tools, including personality assessments, and evaluate their effectiveness (e.g., correlation to on-the-job performance).
Systems, Vendors & Stakeholder Management
- System Evaluation: Manage every system the Talent Acquisition team uses or requires, including evaluating new systems and platforms (e.g., surveying and comparing options).
- Vendor Management: Maintain and manage relationships with external vendors.
- Cross-Functional Collaboration: Collaborate with internal stakeholders such as Procurement, IT, and Security.
- Infrastructure Support: Own and support infrastructure-related tasks for the Talent Acquisition team as they arise.
Program & Administrative Support
- Contract & Vendor Administration: Handle contracts and coordinate with external vendors and internal stakeholders through the full life cycle.
- Status & Project Tracking: Track the status of projects and deliverables (e.g., survey collection, system rollouts), proactively following up with stakeholders to keep items on schedule.
- Meeting Support: Take clear, accurate meeting minutes; coordinate scheduling, venue booking, pre-meeting equipment checks, and on-site logistics as needed.
- Proactive Follow-up & Communication: Provide clear updates on current statuses and estimated timelines, proactively reminding managers and stakeholders of pending approvals and next steps.
- Approval Tracking: Initiate and track approval workflows, ensuring sign-offs are completed accurately and on time.
Qualifications
- Associate degree; degree in Human Resources, Administration, Business, or a related field preferred
- 0–3 years of progressive experience in administration, workforce analytics, or program management
- Demonstrated administrative experience with strong organization and follow-through
- Some experience in data analysis (e.g., building or interpreting reports and KPIs)
- Exceptional attention to detail with a commitment to data accuracy
- Highly disciplined, with excellent critical thinking and problem-solving skills
- Excellent at following instructions and executing processes precisely
- Agile and adaptable, comfortable shifting priorities in a small, fast-moving team
- Advanced proficiency in Microsoft Excel and the broader Microsoft Office Suite
- Strong cross-functional coordination and communication skills
- Some knowledge or experience in recruiting preferred
- Some project management (PM) experience preferred
- Bilingual proficiency in English and Mandarin preferred
Work Location: Phoenix, AZ. This position requires full-time on-site presence. Training Location: Phoenix, AZ
Travel: Not required
TSMC Core Values
At TSMC, we invite talented individuals who share our vision and values to contribute to our continued success. Our core values are the foundation of our culture, guiding every decision and action. We seek applicants who deeply resonate with these principles and embody them in their work:- Integrity: Tell the truth. We do not brag. We do not make commitments lightly. Once we make a commitment, we devote ourselves completely to meeting that commitment.
- Commitment: Employees are dedicated to the company, view the company’s success as their own and work diligently to make their best contributions. As commitment is mutual, the Company strives to serve the best interests of its employees.
- Innovation: Innovation is the wellspring of the Company's growth. It means more than new ideas; it means putting ideas into practice.
- Customer Trust: We strive to build deep and enduring relationships with our customers, who trust and rely on us to be part of their success over the long term.