Recruiting Coordinator

We’re looking for a Recruiting Coordinator to help keep our hiring process organized and moving. You’ll schedule interviews, communicate with candidates, keep our recruiting systems up to date, and make sure candidates have a great experience throughout the process.

This is a good fit for someone who’s organized, responsive, and comfortable figuring things out in a fast-moving startup. You’ll work closely with recruiters, sourcers, hiring managers, and interviewers, and have a real opportunity to help improve how we recruit as MatX grows.

What You’ll Do Here

• Own interview scheduling and coordination across candidates, recruiters, hiring managers, and interview teams
• Coordinate virtual and onsite interview loops across multiple teams, interviewers, and time zones
• Serve as a primary point of contact for candidates throughout the interview process, providing timely, clear, and thoughtful communication
• Ensure a world class, professional, and highly responsive journey for every candidate
• Manage last minute scheduling changes, interviewer conflicts, cancellations, and reschedules while keeping the interview process moving
• Track outstanding interview feedback and follow up with interview teams to keep hiring decisions moving
• Support recruiting events, projects, and other talent initiatives as needed

Who You Are

• 1 to 3 years of experience in recruiting coordination, recruiting operations, or a similar role, ideally in a startup or high growth environment
• Passionate about candidate experience and committed to providing every candidate with a thoughtful, responsive, and professional experience
• Excellent time management skills with the ability to prioritize and coordinate multiple candidates and interview processes simultaneously
• Comfortable handling uncertainty, changing priorities, and last minute scheduling challenges
• Highly organized with strong attention to detail
• Proactive and comfortable taking ownership without waiting for step by step direction
• Excellent verbal and written communication skills
• Comfortable working with candidates, recruiters, engineers, hiring managers, and senior leadership
• Strong working knowledge of Ashby or a similar applicant tracking system
• Able to handle sensitive and confidential candidate information with discretion
• This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week on Tuesday through Thursday

Bonus Points If You Have

• Experience coordinating technical or engineering interviews
• Experience supporting recruiting teams at an early stage or rapidly growing company
• Experience coordinating onsite interview loops and candidate travel
• Experience supporting hardware, AI, semiconductor, or deep tech recruiting
• Experience improving recruiting processes, systems, templates, or workflows
• Strong interest in AI technologies and trends, with a desire to continue learning in this domain

What We Offer

• Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work
• Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively.
• Financial Wellbeing: Choose from Roth IRA or 401K (or both) retirement plans with up to 5% company contribution to 401K (even if you don't contribute). Also, 100% company-paid life insurance (up to $300K) and long-term disability insurances.
• Professional Development: $1500 Professional Development Budget (per year)
• Team Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty’s or via our reimbursement system
• Commute on Us: Commute on our company Uber account, or reimburse your train rides. Either way, we pay 100% for your daily commute.
• MatX E[x]tras: $50/mo to use on the perk you value most
• Cell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi
• Remote Home Setup: Use our Amazon business account for up to $1000 in office setup purchases.
• Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.
• Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and Benepass reproductive health & parental benefit.

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.
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This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicant's capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.
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MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.