Project Administration Operator - 1 Year Term
Change the future with us.
We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.
Why you’ll love working for Siemens!
- Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
- Solve the world’s most significant problems – Be part of exciting and innovative projects.
- Engaging, challenging, and fast evolving, cutting edge technological environment.
- Opportunities to advance your career and mentorship programs on a local and global scale.
- Competitive total rewards package.
- Profit sharing available.
- Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
- Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
- Participate in our celebrations, social events, and offsite business events.
- Opportunities to contribute your innovative ideas and get paid for them!
- Employee perks and discounts.
- Diversity and inclusivity focused.
Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2023, Canada’s Top Employers for Young People 2022, and Greater Toronto's Top Employers 2022.
The Opportunity
Siemens Mobility, Railway Infrastructure, is seeking a Project Administration Operator to join our team in Oakville, Ontario. This 100% on-site role will support our project with Metrolinx and work closely with the Field Service team. The position is fast-paced and dynamic, requiring the management of employee timesheet administration, support Environment Health & Safety, demonstrate excellent communication skills, written and verbal, good receipting of purchases, and perform general administrative tasks. In this position, you will gain exposure into the railway industry and railway maintenance. This is a 6-month contract with the potential to become a permanent full-time position.
What will you need to succeed?
- Diploma, certificate, or degree in Business Administration, Office Administration, Human Resources, Project Administration, or a related field.
- Minimum 2 years of experience in an administrative, payroll, workforce coordination, or project support role.
- Experience supporting payroll processing, time entry, employee records, and responding to payroll and HR-related inquiries.
- Experience coordinating employee training, maintaining certification records, and supporting compliance reporting.
- Familiarity with onboarding and offboarding activities, including equipment coordination, employee documentation, and access management.
- Knowledge of payroll systems, workforce tracking tools, and HR platforms such as Workday, SAP, Fiori, or similar systems is an asset.
- Experience supporting union remittances, pension administration, and workforce reporting is considered an asset.
- Familiarity with Enterprise Asset Management (EAM) systems or work order processing is an asset.
- Strong organizational, time management, and multitasking skills with the ability to manage competing priorities in a fast-paced environment.
- Excellent interpersonal and communication skills, with the ability to work effectively with employees, supervisors, unions, and external stakeholders.
- Proficient in Microsoft Office (Excel, Outlook, Word) with strong attention to detail and data accuracy.
- Ability to learn new technologies and systems quickly.
- High level of professionalism, discretion, and accountability when handling confidential employee and operational information.
- Experience in railway, construction, industrial, or field-based environments is considered an asset.
- Willingness to work fully on-site in Oakville, Ontario, with occasional travel to nearby project locations.
Salary is commensurate with experience, and ranges between $80,000 CAD - 110,000 CAD, excluding bonus and benefits.
About us.
We share our ideas and champion the people behind them.
Siemens Mobility is a separately managed company of Siemens AG. As a leader in transport solutions for more than 175 years, Siemens Mobility is constantly innovating its portfolio. Its core areas include rolling stock, rail automation and electrification, a comprehensive software portfolio, turnkey systems as well as related services. With digital products and solutions, Siemens Mobility is enabling mobility operators worldwide to make infrastructure intelligent, increase value sustainably over the entire lifecycle, enhance passenger experience and guarantee availability. In fiscal year 2022, which ended on September 30, 2022, Siemens Mobility posted revenue of €9.7 billion and had around 38,200 employees worldwide. Further information is available at: www.siemens.com/mobility.
In Canada, Siemens Mobility has been providing solutions to the transportation industry for more than 40 years, including railway infrastructure maintenance services on the rail networks in Quebec and Ontario, light rail vehicles in Edmonton and Calgary, trainsets delivered to VIA Rail Canada, new trainsets for Ontario Northland that will bring back Northeastern passenger rail to Ontario that are expected to be delivered in 2026, an order for locomotives for Montreal’s exo and the rail electrification and overall system maintenance of the light rail transit network in Kitchener-Waterloo. Our footprint also includes dispatching services operated from Dorval, Québec, to more than 25 railways across Canada covering over 3,400 miles of track.
Today, Siemens Mobility provides customers with full-service capabilities for the entire life cycle of their projects to help evolve our growing cities while supporting Canada’s sustainability goals.
To learn more about Siemens Mobility, visit our website at Siemens Mobility | Canada | Siemens Mobility Canada
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