HR Admin Support
Job Description
- Provide efficient and courteous assistant services and ensure all assigned administrative duties are performed promptly.
- Coordinate and facilitate your executive’s calendar and arrange appointments, conferences, and travel.
- Handle department-related administrative matters, such as organizing departmental activities, preparing office supplies, etc.
- Budget for and manage general office needs, purchasing for ergonomic office requirements of employees, peripherals, etc.
- Handle and prioritize all internal & external correspondence (e-mail, letters, packages, etc.) for assigned executives with varying sensitivity or levels of confidentiality.
Minimum Qualification
- Native or bilingual proficiency in Japanese
Able to handle internal/external coordination using appropriate Keigo (honorifics), write business emails, and communicate effectively with employees. (JLPT N1 or equivalent level is required).
- Business-level English proficiency
Able to facilitate coordination with the overseas headquarters, handle email correspondence, and participate in meetings in English.
- Hands-on experience with MS Office (including data extraction in Excel), MS Teams, and MS Forms.
Desired Mindset & Attributes
- Highly assertive communication skills: Ability to drive projects forward by collaborating with other departments, while clearly communicating necessary requirements and deadlines in a respectful manner.
- Proactive mindset: An action-oriented individual who does not just wait for instructions, but anticipates situations, identifies challenges and needs beforehand, and takes initiative.
- High ethical standards and confidentiality: Deep understanding of the importance of handling HR and personal information, with a strict commitment to maintaining absolute confidentiality.
- Excellent multitasking and prioritization skills: Ability to independently determine priorities and manage multiple, unexpected tasks simultaneously in a fast-paced environment.
JASM Core Values
At JASM, we invite talented individuals who share our vision and values to contribute to our continued success. Our core values are the foundation of our culture, guiding every decision and action. We seek applicants who deeply resonate with these principles and embody them in their work:- Integrity: Tell the truth. We do not brag. We do not make commitments lightly. Once we make a commitment, we devote ourselves completely to meeting that commitment.
- Commitment: Employees are dedicated to the company, view the company’s success as their own and work diligently to make their best contributions. As commitment is mutual, the Company strives to serve the best interests of its employees.
- Innovation: Innovation is the wellspring of the Company's growth. It means more than new ideas; it means putting ideas into practice.
- Customer Trust: We strive to build deep and enduring relationships with our customers, who trust and rely on us to be part of their success over the long term.