Executive Team Assistant (f/m/d)

Welcome to our global team within Siemens Digital Industries Automation (DI AUT). We help machine builders get more out of their machines through automation and digitalization.

Our international team works with customers around the world, and we're looking for a Team Assistant to join us. You'll handle the administrative work that keeps the team organized, so our experts have time for their projects.

Would you like to be part of a team that supports machine builders?

Join us!

You’ll Make a Difference By:

• Providing professional and proactive administrative and organizational support to the global Market Development and Finance teams, with particular support for their respective Heads.
• Proactively managing calendars, appointments and priorities for the Heads of Market Development and Finance, anticipating needs and efficiently coordinating competing requests.
• Preparing and coordinating management and customer meetings, workshops and team events, including documentation, action tracking and follow-up on agreed deadlines.
• Preparing professional presentations, management materials and Excel-based analyses in English to support management activities and decision-making.
• Coordinating international business travel, expense administration, purchasing, training and other internal administrative processes in line with Siemens procedures.
• Supporting the onboarding of new team members and ensuring smooth coordination of day-to-day organizational activities.
• Acting as a reliable point of contact for internal and external stakeholders, facilitating communication across global teams and locations.
• Taking ownership of organizational topics, independently driving tasks to completion, anticipating potential issues and proactively proposing solutions.
• Handling confidential information and sensitive matters with professionalism and discretion.

You Can Look Forward To:

• Working as part of an international team within a globally operating Siemens organization.
• An international working environment where English is used on a daily basis.
• A varied and responsible role with close interaction with management and global teams, offering a high degree of independence.
• The opportunity for long-term cooperation through an employment agreement.
• A modern workplace in Prague – Stodůlky, conveniently located next to Metro Line B.

What You Bring:

• Completed secondary education, ideally with a focus on business administration or a related field.
• Previous experience in executive assistance, management support, team assistance or a comparable role, preferably in an international environment.
• Proven experience in calendar management, meeting coordination and organizing international business travel.
• Very good written and spoken English, German is an advantage.
• Strong knowledge of Microsoft 365, particularly Outlook, Excel, PowerPoint and Word, including preparation of professional management materials.
• Experience with corporate administrative processes and digital tools; familiarity with Siemens internal systems and processes would be a strong advantage.
• A proactive, reliable and solution-oriented mindset, with the ability to work independently, anticipate needs and manage competing priorities.
• Strong communication and interpersonal skills, with the ability to collaborate effectively across different teams, locations and cultures.
• A high degree of professionalism, discretion and ownership when handling confidential matters and management-related tasks.
• Ability and willingness to travel occasionally to Erlangen (Germany).

What can you gain by joining us?

• More time to rest
• Up to 33 days of vacation (5 weeks of holiday + up to 8 extra days from the benefits budget).
• The option to take unpaid leave for rest or travel.
• Flexibility and home office
• Flexible working hours and the ability to work from home, with a contribution towards home office expenses.
• Individual benefits budget
• Personal budget CZK 34,000 to buy selected benefits from categories finance, wellbeing and health.
• My finance
• Contributions towards pension and/or life insurance and/or DIP (a long-term investment product) from your benefits budget.
• Employee stock ownership plan – share in the company’s success.
• My wellbeing
• Cafeteria system from the benefits budget.
• E-meal vouchers or company canteen.
• Company nursery in Prague and Ostrava to support working parents.
• Exclusive employee offers and discounts.
• My health
• Discounted MultiSport card.
• The option of access to premium healthcare and crisis support (e.g., psychological counseling).

Siemens is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

We are committed to forming a team that represents a variety of backgrounds, perspectives, and skills. This is how we work best. Problem solvers and entrepreneurs are highly welcome.

Make your mark in our exciting world at Siemens and learn more: www.siemens.com