Executive Assistant, Last Mile Quality and Analytics
LMAQ - last mile analytics and quality team is seeking an experienced Executive Assistant to support 1 or 2 directors and their teams. This fast-paced, highly visible role requires an individual with flexibility, integrity, discretion, good judgement and the ability to attend to details and take effective action without knowing the total picture.
We are looking for someone who is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver who adapts to changing circumstances and priorities with grace. The ideal candidate has a proven track record of effective time management, reacting with appropriate urgency to situations that require a quick turn-around while juggling multiple critical requests. Strong written and verbal communication skills are critical, as is the ability to handle administrative details independently while keeping team members informed.
This position will work closely with the Executive Assistant to the tenured directors and VPs to facilitate key team activities and projects. The ability to work both independently with minimal direction and collaboratively with a strong sense of ownership, bias for action, and customer obsession while delivering exceptional results is highly valued.
In addition to core administrative duties, key responsibilities include:
We are looking for someone who is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver who adapts to changing circumstances and priorities with grace. The ideal candidate has a proven track record of effective time management, reacting with appropriate urgency to situations that require a quick turn-around while juggling multiple critical requests. Strong written and verbal communication skills are critical, as is the ability to handle administrative details independently while keeping team members informed.
This position will work closely with the Executive Assistant to the tenured directors and VPs to facilitate key team activities and projects. The ability to work both independently with minimal direction and collaboratively with a strong sense of ownership, bias for action, and customer obsession while delivering exceptional results is highly valued.
In addition to core administrative duties, key responsibilities include:
- Managing complex calendars, scheduling meetings, responding to meeting requests, as well as annual operational planning, business planning, and performance review cycles.
- Coordinating domestic and international travel including organizing trip agendas and local logistics.
- Completing expense reports, purchase orders, managing corporate card purchases, and participating in budget planning and tracking as needed.
- Ensuring strategic, proactive and thoughtful support by serving as a strategic business partner by proactively engaging with leadership and acting as a liaison for direct reports across the globe
- Project and program management including tracking and helping drive key deliverables, following up on outstanding items, and planning and organizing events.
Basic Qualifications
- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- Bachelor's degree
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
Preferred Qualifications
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars