Executive and Team Assistant (f/m/d)
Job Responsibility:
- Executive Assistant to a VP,
incl. calendar and travel management, inbox management, strategic meeting organization, preparation of presentations, support with reports - Team Assistant
- Travel management for team members
- Organization of meetings, workshops and conference calls
- Onboarding of new employees with respect to IT and office equipment and offboarding
- Organizational & administration tasks: taking care of distribution lists, Sharepoint and org charts administration, expense reconciliation, purchase orders, administration of time-chart, vacation- and absent-files
- Handle confidential matters and take ownership and personal accountability
- Contribute to small-scale projects and administrative improvements
Job Qualification:
- Several years of experience in an assistant role
- Strong knowledge of office management incl. IT tools for administration, travel and purchasing
- Solid proficiency in MS Office, including Excel reporting and PowerPoint
- Good organizational talent with high flexibility to deal with changing priorities
- Excellent communication skills in both English and German
- Excellent interpersonal skills
- Friendly attitude and team player
- Ability to work under pressure, prioritize and take the initiative
- Extremely high level of professionalism, discretion and confidentiality
- Continuous improvement mindset: proactively identifies opportunities to streamline workflows, improve templates, or update documentation
- Demonstrate strong ownership, personal accountability, and commitment to follow-through