Customer Service Coordinator

Keysight is at the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~16,800 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Order Booking & Validation

• Review and validate Purchase orders (PO/PA) against approved Quotes and contracts.

• Book orders in Salesforce in compliance with commercial, revenue, export, and tax requirements.

• Serve as first point of contact for order-related clarifications.

2. Order Corrections & Amendments

• Assess impact of change requests on orders, licenses, and invoices.

• Execute approved corrections in Salesforce, KSM, and Oracle Cloud.

• Coordinate escalations with Sales, Finance, and IT as required.

3. License Execution & Delivery

• Generate and validate software licenses using Keysight Software Manager (KSM) (Note: for CAE, change expected as

licensing delivery transitions to a self-service model).

• Ensure accuracy of entitlement parameters and successful customer delivery.

• Generate temporary licenses based on justified business needs, strictly following official Licensing

guidelines, approval processes, and compliance requirements.

• Track and manage software and license delivery status across systems, including monitoring orchestration

progress via the Oracle Cloud Self-Service page to ensure timely delivery. (For: ODE)

• Monitor delivery statuses (Pending, Completed, Failed) and ensure visibility of delivery progress. (For: ODE)

• Coordinate with Sales, Licensing, and IT teams to investigate and resolve delivery-related issues.

• Troubleshoot basic license issues and escalate complex cases.

4. Invoice Readiness & Management

• Ensure orders are invoicing-ready with correct commercial parameters.

• Support timely invoice creation and corrections, including credit notes.

• Ensure VAT/GST and local tax compliance in invoicing.

5. Compliance, Credit & KYC Execution

• Identify credit holds, extended payment terms, or KYC requirements.

• Ensure orders are booked only after required approvals are obtained.

• Coordinate with Credit Analysts and Compliance teams.

6. Stakeholder Coordination & Communication

• Act as liaison between Global Customer Service, Sales, Finance, IT, and Licensing.

• Provide structured status updates and root-cause-based escalations.

• Promote a One-Keysight collaboration mindset.

7. Data Quality & System Integrity

• Ensure accuracy of data related to customer, quote, opportunity, and order across Salesforce, KSM, and

Oracle Cloud.

• Validate data completeness and consistency before order processing. If necessary, work with relevant teams

(CMD, Sales, Credit & Collections, and KSM).

• Maintain audit-ready documentation and transactional traceability.

• Reporting & Early Issue Detection: Perform interim reporting and data analysis to proactively detect

operational, licensing, or order-related risks and anomalies until standardized Global detection pages and

dashboards are available.

8. Process Improvement & Knowledge Sharing

• Identify recurring operational issues and suggest improvements.

• Contribute to SOPs, training material, and documentation.

• Support onboarding and knowledge transfer within the team.

9. Forecast & Pipeline Support

• Support accurate forecasting by ensuring order readiness and clean bookings.

• Highlight risks or delays that may impact revenue recognition or forecast accuracy.

• Collaborate with Sales and Finance during month- and quarter-end close.

10. Sales Support & Salesforce Administration

• Provide comprehensive support to Sales by handling Salesforce-related activities and responding to

administrative requests, including account, opportunity, order, and data maintenance needs.

Scope Note – ODE Hardware Order Booking

Graduate in any stream

Technical - MS Office, SalesForce, Oracle Cloud

Communication - English language - additional, but not mandatory one of the following languages: German, French, Spanish or Italian

Technology - Software Industry experience

• Experience in customer service, order management, or sales support
• Strong attention to detail and process orientation
• Problem-solving and troubleshooting skills
• Ability to manage priorities effectively
• Customer-focused, proactive, and reliable

Careers Privacy Statement***Keysight is an Equal Opportunity Employer.***