Administrative Assistant, Camera & Photos

Summary

As an Administrative Assistant with Camera & Photos, you will provide administrative and calendar support to a director and their software engineering team. The ideal candidate will demonstrate the ability to multitask while working in a cutting edge, change-oriented environment in the Camera and Photo's team in Software Engineering.

Description

The Administrative Assistant will have the following responsibilities:

Responsibilities

• Provide calendar support to a director and their team
• Multi-task, prioritize, and execute a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timelines.
• Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings (all hands).
• Plan, coordinate and execute internal team moves between offices/buildings.

Minimum Qualifications

• Desired 5+ years of admin experience in a corporate environment
• Proficient in calendar management to ensure smooth day-to-day events are in line with business priorities
• Excellent written and verbal communication, comfortable communicating with senior executives and their teams
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
• Ability to thrive in a fast-paced, deadline driven environment while maintaining composure under pressure
• Organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion
• Exceptional ability to partner with others within the various engineering and administrative teams; strong collaborative and diplomatic skills
• Calm, confident and professional during high stress situations; attention to detail, accuracy, and timeliness are required
• Ability to be a great teammate who can work in a collaborative environment with global teams in multiple time zones.
• Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired
• Plan and coordinate workshops, meetings & events from start to finish including event logistics, communication, materials, catering and technology set up
• Provide on-site on the ground support during events, including setup and troubleshooting
• Track all event-related expenses and ensure proper approvals are obtained in advance

Preferred Qualifications

• Ability to exercise good judgement when exposed to highly confidential information
• Ability to be a great teammate who can work in a collaborative environment with global teams in multiple time zones.
• Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired
• Plan and coordinate workshops, meetings & events from start to finish including event logistics, communication, materials, catering and technology set up
• Provide on-site on the ground support during events, including setup and troubleshooting
• Track all event-related expenses and ensure proper approvals are obtained in advance